What does a PMO do for a business?

A PMO is a Project Management Office. It’s a function within an organisation that defines the standards for project management. And it can do a whole lot more than that too. The main purpose of a Project Management Office (PMO) is to make sure that projects and programs are run in a repeatable, standardised way.  A PMO maintains an overview of projects, knows the company strategy, and ensures that both go hand in hand. However, the specific application areas of a PMO vary greatly from company to company. There are no “classic” PMO task fields, but only many possibilities:

  1. Compiling the project portfolio by classifying, selecting and prioritizing projects based on the company strategy and available resources, preparing decision-making and facilitating decision-making for the portfolio board
  2. Planning resources at the portfolio-level, optimizing the use of resources and solving resource conflicts
  3. Maintaining current employee data, especially in terms of capacity, project allocations and skills
  4. Standardising methods and processes in project management
  5. Selecting, implementing and training employees on applicable tools and software
  6. Increasing transparency of current and planned projects through up-to-date, reliable project data
  7. Promoting information flow and communication
  8. Creating a knowledge base with Lessons Learned and Best Practices from past projects to avoid repeat errors
  9. Monitoring project progress and control the dependencies that affect resources, budgets, and schedules (project portfolio tracking)
  10. Training and coaching project leaders and stakeholders
  11. Providing administrative and operational support for project managers and project teams (e.g., conflict management, workshop moderation, etc.)

source – pmi.org

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